Travel Grants


Deadline30 Days Prior to Travel (no exceptions)       

The Center for Faculty Excellence awards Travel Grants to assist faculty with travel expenses while making professional presentations on behalf of and in the name of Southeastern Louisiana University at professionally recognized, scholarly conferences or events.

Registration fees to virtual conferences are covered, provided you are making a professional presentation.  

 Faculty receiving grants must strictly adhere to the State's Travel Regulations.

How much is awarded?

  • Up to $1200 per academic year for a professional presentation
  • Up to $500.00 for chairing a session at a professional meeting at a national or international professional conference.  Responsibilities must include leading a discussion, delivering a scholarly presentation, or reviewing submissions.
  • The maximum award is $1200.00 per academic year.

Who may apply?

  • Full-time faculty holding rank, excluding those holding administrative appointments above the level of department head

What expenses are allowed?

  • Regular Registration Fees (no late, on-site or pre-conference fees that go beyond the regular registration fee)
  • Lodging (up to 4 nights - inclusive of conference dates only) - GSA rates determine reimbursement amount for lodging.  Nights rates exceeding GSA rates require the completion of a Hotel Overage Form.
  • Round-Trip Travel to and from conference.
  • Round-Trip Ground Travel To and From Louisiana Airport

What expenses that are NOT covered?

Including, but not limited to:

  • Meals
  • Conference Luncheons (unless included in registration fee)
  • Tips
  • Airport Transfers in Destination City
  • Baggage
  • Parking

Virtual Conferences

Travel Grants will cover registration fees for virtual conferences, provided all other requirements are met.  

What else should I know?

  • A specific presentation may be funded only once.
  • Applicant must be a presenter.  If a presentation has multiple presenters, applicant must provide documentation that he or she is the presenter.  
  • Only one faculty member from Southeastern can be funded to make the presentation.
  • Only professionally recognized, scholarly activities and venues are funded.  Department Head and/or Dean approval may be required.   



  1. An electronic Travel Spend Authorization must be submitted in Workday for all travel. (Virtual conferences are exempt from this process.)  The TSA should be submitted no later than two weeks prior to travel.  
  2. When completing the Travel Spend Authorization, enter 60001 in the box labeled COST CENTER; 10 in the box labeled FUND; and 57012 in the box labeled PROGRAM.  Failure to do this will result in your TSA being returned to you.  
    --- Hotel Overage Forms must be attached to the TSA if your nightly hotel rate exceeds the state allowed rate.  Before funds can be awarded a signed copy must be submitted to the Center (Mims 112) AND attached to your Expense Report. 

  3. Expense Reports, submitted via Workday, should reflect all expenses incurred and must be submitted not later than the 5th day following the completion of travel
  4. Ethics Information

    Under La. R.S. 42:1115.2, public servants may accept complimentary admission (including complimentary registration fees for virtual conferences), lodging, or transportation, or reimbursement for such expenses if the following conditions are met:

    • Prior to attendance, an Internal Routing Form must now be submitted and approved by the Agency Head along with the Louisiana Board of Ethics’ Form 413. The President has delegated the authority to approve such requests, in accordance with the guidelines, to each divisional Vice President.
    • Once approved, forms must be submitted to the Controller’s Office.
    • The Controller’s Office will submit Form 413 to the Board of Ethics within 60 days after acceptance.
    • Forms not approved prior to attendance will not be processed and either the Department or the employee will be responsible for covering any related costs.


      If you have any questions, contact the Travel desk at 985-549-2089 or email




Deadline30 Days Prior to Travel (no exceptions)